We are excited that your team will be a part of the 2019 Bank of America Chicago Marathon! The following information will help you navigate race week logistics and gain a better understanding of the event’s expectations of vendors.
Team information and motor vehicle reports
Please view the Vendor Manager Process instructions for how to provide the following information:
- The names and contact information of each team member that will be working the event.
- Driver’s license information for anyone that will be driving an event vehicle, forklift or heavy machinery
- Photo and written confirmation of any additional certifications your team members possess, including a forklift certification or a c-class certification
- Please review the event Code of conduct prior to race weekend and ensure that you and your team members follow all guidelines.
Please note, a motor vehicle report will be run on any team member that is new to the event and is scheduled to drive an event vehicle, forklift or heavy machinery (excluding golf carts). This process is in place to increase event safety.
If you have any questions with this process or prefer to send a list of staffing, please contact email@example.com.
Photos are needed for any team member that will be checking out equipment (e.g., radios) or driving an event vehicle, forklift or heavy machinery. Please provide photos so that unique credentials which enable your team to check-out equipment and utilize event vehicles.
Vendors must check-in at the Race Office upon arriving on-site to pick up the necessary event items. If you have not done so already please contact firstname.lastname@example.org to reserve your pick up time. The Race Office is located in Grant Park at the northwest corner of Balbo Avenue and Columbus Drive Please remember your credential must be worn at all times while onsite, it will provide you access to your work area and will serve as your ID for equipment and vehicle check-outs.
|Wednesday||October 9||6:00 a.m. to 7:00 p.m.|
|Thursday||October 10||6:00 a.m. to 7:00 p.m.|
|Friday||October 11||6:00 a.m. to 7:00 p.m.|
|Saturday||October 12||4:00 a.m. to 12:30 p.m.|
|Saturday||October 12||1:00 p.m. to 6:00 p.m.*|
|Sunday||October 13||4:00 a.m. to 12:00 p.m.*|
*On Saturday from 12:30 p.m. to 6:00 p.m. and Sunday from 4:00 a.m. to 12:00 p.m. Race Office pick-ups are in the Hilton Chicago. Please look for the Will Call sign in the Grand Traditions room.
The Equipment Distribution facility is where you will go to check-out a vehicle, golf cart or radio. You must have an event issued credential with a photo in order to check-out any item from the Equipment Distribution facility.
To check-out an event vehicle or heavy machinery (excluding golf carts) you will need to have a motor vehicle report run in advance of the event and provide documentation for a forklift or c-class certification if applicable. If a motor vehicle report is run race week we must wait for the results of the report before allowing an individual to check out an event vehicle. Please note, this can take up to 24 hours. For this reason, a complete list of your team members and scheduled drivers must be provided prior to the event.
Hours of operation and directions to the location of the Equipment Distribution facility will be provided at a later date.
If you have any questions related to this process please contact email@example.com.
If you have any questions, please contact firstname.lastname@example.org.