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Event staff and key volunteers

Welcome to the 2025 BTN Big 10K Event Staff & Key Volunteer webpage! Below you will find information on the following, which will help you prepare for race week as well as gain a better understanding of event staff & key volunteer expectations.

  • Transportation options
  • Expense reimbursement policy
  • Event staff payments
  • Check-In Information

Transportation Options

Packet Pick-up Transportation Options

Public Transportation
Public transportation is highly encouraged. The Roosevelt Collection is accessible from the following CTA lines:

  • Red/Green/Orange Line Trains – Take the Roosevelt Station stop. Walk west on Roosevelt Rd. 1.5 blocks. Turn right on S. Delano Ct.
  • #12 Roosevelt Bus – Take the Roosevelt & Delano stop.
  • #29 State Bus – Take the State & Roosevelt stop. Walk west on Roosevelt Rd. 1.5 blocks.  Turn right on S. Delano Ct.

Parking
Parking is available at the Roosevelt Collection parking garage.  We recommend parking on P2 in the Red/North section and taking the elevator up to the plaza to get to Packet Pick-Up. A sticker will be provided when you check in that will validate your parking for up to 12 hours.

Soldier Field Transportation Options

Public Transportation

Soldier field is easily accessible by the CTA Red, Green, and Orange Lines at the Roosevelt Station (3/4 mile walk to stadium entrance). CTA bus route #146 Inner Drive/Michigan Express provides a connection from Roosevelt Station to the stadium entrance on McFetridge Drive from Memorial Day to Labor Day, CTA bus route #130 Museum Campus provides service from downtown Metra stations to Soldier Field, Adler Planetarium, and Northerly Island. Please visit transitchicago.com for CTA schedules and fare information.

Parking

If you plan on driving to Soldier Field, please visit the BTN Parking Request Form to request parking. If you request parking, you will receive a parking validation email by Thursday, July 10.

Course Transportation Options

Public transportation
The Chicago Transit Authority (CTA) offers an economical and convenient way to check out all Chicago has to offer. For information on CTA fares and transit directions to and from the event visit transitchicago.com.

Parking
Please reach out to your Captain to discuss parking options.

Expense Reimbursement Policy

The event will provide meals during required work shifts at Packet Pick-up and Soldier Field. Staff working onsite when meals are provided who decide to forgo the provided meal are not eligible to receive reimbursement. If staff are required to be onsite during a time when meals are not provided or work duties require an individual to miss the provided meal, reimbursement will be provided as follows: up to $15 for breakfast, up to $20 for lunch, up to $35 for dinner. A receipt must be submitted to receive the reimbursement. If you have food allergies, please fill out this form so we can accommodate.

Click here for more information on the event expense reimbursement policy.

Event staff payments

In keeping with best practices, it is our policy to collect a new, completed Form W-9, Request for Taxpayer Identification Number (TIN) and Certification, within the last three years. If you are new to the event or have moved since the last time you worked with us, please complete a W-9.

Return your completed W-9 via email to eventstaff@cemevent.com or to the Race Office race weekend.  If we have your completed W-9 on file by the event, you can expect to receive your payment within 30 days of the event (Monday, August 11, 2025).

Check-In Information

Event staff and key volunteers are required to check in at one of the Aid Stations, Packet Pick-up Volunteer Check-In or the Race Office at Soldier Field before reporting to their event roles, depending on what their race week confirmation details. Your race week confirmation email will confirm specific details.  

Thank you for being a part of our event staff and key volunteer team. We are extremely excited about this year’s event and can’t wait to see you come race week.

Chicago Event Management produces the BTN Big 10K. To learn more about CEM and additional opportunities within the Chicago running community, visit cemevent.com, follow us on Facebook and Instagram at @cem.event.