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Event staff and key volunteers

Welcome to the 2024 Bank of America Shamrock Shuffle event staff and key volunteer webpage! Below you will find information on the following, which will help you prepare for race week as well as gain a better understanding of event staff and key volunteer expectations.

  • Training Information
  • Transportation options
  • Housing and transportation expenses
  • Event-provided meals
  • Event staff payments
  • Check-In Information

Training Information

To prepare you for your event staff or key volunteer role, please review the information below.

Your program manager may provide additional information or training. In addition to the above, we encourage you to review the following materials that are designed to complement the Event Alert System and the event’s emergency planning protocols:

Transportation Options

Public transportation
Grant Park is easily accessible by public transit. We highly recommended this option for race day travel. Visit transitchicago.com or metra.com to view schedules and plan your commute.

Bike to Grant Park
Public bike racks are located around the perimeter of Grant Park. Please note that we do not allow bike storage within the Harrison Volunteer Compound.

Divvy stations are located at the intersection of Michigan Avenue and Jackson Boulevard, as well as the intersection of Michigan Avenue and Ida B. Wells Drive for your convenience. Divvy has provided codes for your use at the event. See below for details on how to redeem.

Event staff and volunteers can use the code TEAMMARATHON24 to redeem three free rides (up to $5). The code can be redeemed in the Divvy or Lyft app under the “rewards” tab.

To make your experience hassle-free, a dedicated bike valet (exclusively for Divvy bikes and scooters) will be available at Michigan & Jackson to receive your ride upon arrival, eliminating the need to search for a dock on race day.

Parking
Event staff and key volunteers (local and non-local) working the event can park at Millennium Garages and will be provided a voucher upon checking in at your check-in location in Grant Park. The event will not reimburse for parking expenses, unless otherwise approved in advance of the event.

When staff are assigned parking one or more mile(s) away from their assigned hotel accommodation, they can expense a ride share to their hotel from Millennium Garages.

For event staff and key volunteers working on the course, parking will be available through SpotHero. Please coordinate with your captain.

Housing and transportation expenses

Housing
Staff (local and non-local) may be provided housing based on the scope and schedule of one’s role, as well as travel considerations. Accommodations are commonly double occupancy, and the location of the property is determined based on availability, and scope and schedule of one’s role.

Transportation expenses for required work shifts
Transportation may be approved by your manager when walking is not reasonable due to distance, weather, or time of day. Examples of opportunities to gain approval for transportation during required work shifts include trips to and from one’s assigned hotel and work site, trips to and from one’s assigned parking area and hotel or work site, and trips directly related to completing one’s role (i.e. sent on an errand or to an off-site meeting).

Event-provided meals
The event will provide meals during required work shifts at Packet Pick-Up (link to menu) and Grant Park (link to menu). Staff working onsite when meals are provided, who decide to forgo the provided meal, are not eligible to receive reimbursement. If staff are required to be onsite during a time when meals are not provided or work duties require an individual to miss the provided meal, reimbursement will be provided as follows: up to $15 for breakfast, up to $20 for lunch, up to $35 for dinner. A receipt must be submitted to receive the reimbursement. If you have food allergies, please fill out this form so we can accommodate.

Event staff payments
In keeping with best practices, it is our policy to collect a new, completed Form W-9, Request for Taxpayer Identification Number (TIN) and Certification, within the last three years. If you are new to the event or have moved since the last time you worked with us, please complete a W-9.

Return your completed W-9 via email to eventstaff@cemevent.com or to the Race Office race weekend.  If we have your completed W-9 on file by the event, you can expect to receive your payment within 30 days of the event (Tuesday, April 23, 2024).

Check-In Information
Event staff and key volunteers are required to check in either on course or at the Packet Pick-up Volunteer Check-In or Race Office before reporting to their event roles, depending on what their race week confirmation details. Your confirmation email on race week will confirm specific details.

Thank you for being a part of our event staff and key volunteer team. We are extremely excited about this year’s event and can’t wait to see you come race week.

Chicago Event Management produces the Bank of America Shamrock Shuffle. To learn more about CEM and additional opportunities within the Chicago running community, visit cemevent.com, follow us on Facebook and Instagram at @cem.event.