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Event staff and key volunteers

Welcome to the 2025 Bank of America Shamrock Shuffle event staff and key volunteer webpage! Below you will find information on the following, which will help you prepare for race week as well as gain a better understanding of event staff and key volunteer expectations.

  • Transportation options
  • Expense reimbursement policy
  • Event staff payments
  • Check-in information

Transportation Options

Public transportation
Grant Park is easily accessible by public transit. We highly recommended this option for race day travel. Visit transitchicago.com or metra.com to view schedules and plan your commute.

Parking
If you are driving, you must utilize the event-provided parking options. Other parking expenses will not be reimbursed. The event-provided parking options are listed below:

Course
For event staff and key volunteers working on the course, please coordinate with your captain on the parking that is available near your Aid Station.

Grant Park
Event staff and key volunteers (local and non-local) working the event can park at Millennium Garages and will be provided a voucher upon checking in at your check-in location in Grant Park. The event will not reimburse for parking expenses unless otherwise approved in advance of the event.

When staff are assigned parking one or more mile(s) away from their assigned hotel accommodation, they can expense a ride share to their hotel from Millennium Garages.

Bike to Grant Park

Divvy
Explore Divvy Bikes – Chicago’s premier bike and scooter share system. Rent a bike or scooter conveniently from various docking stations across Chicago.

Race day bike valet
A free bike valet will be available to event staff and key volunteers on race day. The bike valet will be located at the southeast corner of Michigan Avenue and Van Buren Streets in Grant Park. Volunteers will be onsite from 4:30 a.m. to 1 p.m. to assist with valeting bikes. When you arrive to the bike valet, you will receive a unique wristband for you and your bike. Following the race, you will be asked to show volunteers the wristband to claim your bike. The bike valet is meant for bikes only. We encourage event staff and key volunteers to check their bike helmets with their other items at Volunteer Gear Check in HVC and for spectators to carry their helmet with them. The bike valet is available on a first-come, first-serve basis. There are bike racks located throughout Grant Park in the event the bike valet has reached capacity.

Expense Reimbursement Policy

The event will provide meals during required work shifts at Packet Pick-up and Grant Park. Staff working onsite when meals are provided who decide to forgo the provided meal are not eligible to receive reimbursement. If staff are required to be onsite during a time when meals are not provided or work duties require an individual to miss the provided meal, reimbursement will be provided as follows: up to $15 for breakfast, up to $20 for lunch, up to $35 for dinner. A receipt must be submitted to receive the reimbursement. If you have food allergies, please fill out this form so we can accommodate.

Click here for more information on the event expense reimbursement policy.

Event staff payments

In keeping with best practices, it is our policy to collect a new, completed Form W-9, Request for Taxpayer Identification Number (TIN) and Certification, every three years. If you are new to the event or have moved since the last time you worked with us, please complete a W-9.

Return your completed W-9 via email to eventstaff@cemevent.com or to the Race Office race weekend.  If we have your completed W-9 on file by the event, you can expect to receive your payment within 30 days of the event (Tuesday, April 22, 2025).

Check-in information

Event staff and key volunteers are required to check in either on course or at the Race Office before reporting to their event roles. Your confirmation email on race week will confirm specific details.

Thank you for being a part of our event staff and key volunteer team. We are extremely excited about this year’s event and can’t wait to see you race week.

Chicago Event Management produces the Bank of America Shamrock Shuffle. To learn more about CEM and additional opportunities within the Chicago running community, visit cemevent.com, follow us on Facebook and Instagram at @cem.event.